SlotFill fills your empty chairs automatically — the moment a slot opens, it scores your waitlist, sends a personalized SMS, and books the replacement. All before your front desk even notices.
Plug into Boulevard, Mindbody, or any booking system in under 10 minutes. Day or night, your revenue stays protected.
The average medspa loses $8,000–$15,000 per month to cancellations and no-shows. Most of it is recoverable — but only if you act in the first few minutes.
The average medspa sees 15% of appointments cancelled or no-showed every single month — most with less than 24 hours notice, leaving chairs empty and revenue on the table.
That's $12,000 in recoverable revenue sitting in your calendar. Not because you don't have a waitlist — but because by the time you text them, the window is already gone.
The moment a cancellation hits, SlotFill's recovery engine fires automatically — scoring your waitlist and sending personalized offers before your team sees the notification.
Drag the sliders to match your practice. Watch your recovery potential update in real time.
At your volume, you're losing roughly 10 appointments per month to cancellations. SlotFill would recover 7 of those, turning empty slots back into revenue automatically.
SlotFill runs silently in the background. The moment a slot opens, the engine fires — no manual work, no missed windows, no revenue left behind.
The moment a client cancels via Boulevard, Mindbody, or any connected system, SlotFill receives a real-time webhook notification. Your team doesn't have to do anything.
⚡ Under 3 secondsSlotFill ranks your entire waitlist using 7 factors — service match, spend tier, provider preference, response history, time preference, and more. Best match rises to the top.
🤖 7-factor AI scoringA personalized SMS goes to your top matches: "Hi Jennifer! A Botox slot just opened — Today at 2 PM. Reply YES to grab it." First to respond gets booked. Done.
✅ Avg 3.8 min to fillSlotFill is a complete revenue recovery operating system — not just a waitlist text blast.
Cancellation webhook fires → waitlist scored → personalized SMS sent → slot confirmed. The entire loop completes in under 4 minutes with zero human involvement. Your best waitlist client gets the slot before anyone else even knows it opened.
Core FeatureSlotFill doesn't just react — it predicts. Appointments with high no-show probability get flagged before they cancel, based on confirmation patterns, history, and behavioral signals. Fix the problem before it costs you.
ProactiveEvery client is scored in real time across spend tier, service match, provider preference, response rate, time preference, geographic proximity, and loyalty score. The right client always gets the right slot — not just whoever's first on a list.
AI-PoweredA real-time dashboard showing recovered revenue, the recovery queue, at-risk appointments, waitlist performance, and analytics — everything your front desk and owner needs in one live view. No more spreadsheets.
DashboardBoulevard, Mindbody, Jane App, Vagaro, or your own system. SlotFill's multi-connector framework plugs in via webhook in minutes — no migration, no new software to learn, no dev work required.
IntegrationsClients get a personalized flash offer with a 20-minute expiry. Reply YES to claim it — SlotFill handles the booking confirmation, automatic expiration, and re-offering to the next person on the list. Zero back and forth.
AutomatedNo migration. No new software to learn. SlotFill plugs into your booking system in 10 minutes — then disappears into the background.
These aren't projections. This is revenue that was lost — and then found.
"We recovered $6,800 in the first month alone. The setup took less than 10 minutes and it just runs. I don't think about cancellations anymore — SlotFill just handles it."
"Our fill rate went from 40% to 71% in 6 weeks. The waitlist scoring is scary accurate — it always picks the right client for the slot. It feels like magic but it's just really good software."
"I was skeptical about the SMS approach but our clients absolutely love it. The response time is insane — slots fill in under 5 minutes most days. It's become a loyalty driver we didn't expect."
One recovered Botox slot covers a full month of SlotFill. Everything beyond that is pure profit you weren't capturing before.
Perfect for single-location medspas ready to stop letting cancellations drain revenue.
For medspas serious about maximizing recovery across every slot, provider, and service line.
Multi-location groups and franchises needing custom recovery workflows and revenue share pricing.
Join 50+ medspas already recovering thousands every month with SlotFill. Setup takes less than 10 minutes. No dev work. No contracts.